Keep the office running like clockwork
Invoicing, payments, contacts, and sub management — everything the back office needs to keep construction operations running smoothly.
Award-Winning Platform
Your office, streamlined
Six ways Kaliun makes back-office operations faster and easier.
Professional Invoicing
Create invoices with line items and cost codes in minutes. Send through the client portal for review and payment.
Payment Tracking
See what's paid, what's pending, and what's overdue across all projects — no more spreadsheet reconciliation.
Contact Database
Centralized CRM for clients, subs, and vendors with full contact history and project associations.
Sub Expense Tracking
Track expenses per subcontractor with bid history, awarded amounts, and payment status.
Financial Visibility
See project budgets, costs, and margins without waiting for PM reports — real-time data from every project.
Client Portal
Clients review invoices and make payments online — fewer collection calls, faster cash flow.
The office manager's command center
Three core tools that replace your spreadsheets and filing cabinets.
Rodriguez Residence · Due Apr 15, 2026
Subtotal
Tax (8.5%)
Grand Total
$124,000
$10,540
$134,540
Invoicing & Payment Collection
Create professional invoices with line items connected to project budgets. Send through the client portal and track payments with allocation to specific expenses. No more chasing checks.
- Line items with cost codes and descriptions
- Portal delivery with email notifications
- Payment allocation to specific expenses
3 new leads today · Auto-imported from all sources
People & Contact Management
One place for every client, subcontractor, and vendor. Full contact history, notes, project associations, and communication records. Replace your Rolodex and spreadsheets.
- Searchable contact database
- Project and proposal associations
- Full activity and communication history
Nguyen Full Remodel · Real-time budget vs. actuals
Project Financial Overview
See budgets, expenses, and payments across every active project — without asking the PM. Real-time data means your reports are always current.
- Multi-project financial dashboard
- Budget vs. actual cost comparisons
- Expense and payment audit trail
Office manager questions
Can I manage invoices and payments from one dashboard?
Yes. Kaliun centralizes all your invoices and payment tracking in one place, so you can see outstanding balances, send reminders, and record payments without switching between tools.
How does Kaliun help me track who owes what across projects?
Every project has a financial summary showing invoiced amounts, payments received, and outstanding balances. You can also pull a company-wide aging report to see all receivables at a glance.
Can I manage subcontractor paperwork like W-9s and insurance certs?
Absolutely. Store all sub documents in their contact profile, set expiration reminders for insurance certificates, and track compliance status across your entire vendor list.
What kind of financial reports can I generate?
Kaliun offers profit and loss by project, accounts receivable aging, payment history, and job costing summaries. Reports can be exported to PDF or CSV for your accountant.
How do I manage contacts and client communication?
The built-in CRM tracks every interaction with clients, subs, and vendors. You can log calls, send emails, and see a complete communication timeline on each contact record.
How quickly can I set up a new project in Kaliun?
Most projects can be set up in under five minutes. Approved proposals automatically create the project with budget, schedule, and client details already populated.
Does Kaliun integrate with QuickBooks or other accounting software?
Yes. Kaliun integrates with QuickBooks Online so invoices, payments, and expenses sync automatically. This eliminates double entry and keeps your books accurate.
Streamline your back office
Invoicing, payment tracking, document management, and team coordination — one platform for everything.
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