Invoicing & payments
Construction invoices.Every payment accounted for.
Set the payment schedule, share the invoice, and know what’s still outstanding. Bring milestone billing and client payments into the same place you manage the job.
Follow the payment workflowKitchen renovation
INV-1042 · Payment scheduleThree milestones. One clear balance.
Follow a payment from processing to completed.
From the first deposit to the final balance
A payment plan that your office and your client can follow.
Give each payment a place
Set a deposit, progress draws, and a final balance using fixed amounts or a percentage of the invoice.
Make the next step clear
Share an invoice through the client portal. Accept card and ACH payments when Stripe is connected.
Know what is still outstanding
Follow completed payments and the balance left on each invoice, including partial payments.
Clear scope. Clear invoices. Clear next steps.
Give every payment a connection to the work behind it.
Build the invoice
The work is detailed. Your invoice should be, too.
Give clients an itemized view of the work they are paying for. Organize the invoice by scope, keep quantities and prices visible, and connect the billing record to the project.
- Group related line items into clear categories
- Show quantities, prices, and the invoice total
- Set milestone amounts and payment dates
Invoice #INV-1042
Kitchen remodel · Itemized scope1. Pre-Construction & Assessment
$39,000Site Survey & As-Built Drawings1 LS × $4,500
$4,500Structural Engineering Report1 LS × $6,500
$6,500Permit Drawings & Submissions1 LS × $28,000
$28,0002. Demolition & Site Prep
$85,000Interior Demolition & Haul-Away1 LS × $47,000
$47,000Temporary Support & Shoring320 SF × $118.75
$38,000- Subtotal
- $124,000
- Tax (8.5%)
- $10,540
- Invoice total
- $134,540
Share & collect
An invoice they can find. A payment they can make.
Keep the invoice in the same portal your client uses for the project. They can review the balance and make a card or ACH payment through your connected Stripe account.
- Share the invoice through the client portal
- Let clients make full or partial payments
- Count a payment as collected when it completes
Invoices & payments
2 of 3 paid · $17,300 collectedFoundation & framing
INV-001 · Jan 20Electrical rough-in
INV-002 · Feb 15Plumbing & HVAC
INV-003 · Mar 5Keep billing moving
Follow up with the balance in front of you.
See what has been collected and which invoices still need attention. Use overdue reminder workflows to follow up on unpaid invoices, with the project record close at hand.
- Review completed payments and remaining balances
- Use overdue workflows for unpaid invoices
- Track client collections separately from vendor payments
Outstanding invoices
Keep the next follow-up in viewInvoice #INV-1042
$12,400Martinez kitchen renovation
Outstanding balance · 14 days overdue
Review the unpaid balance
See the invoice and its completed payments.Follow up through a workflow
Use an overdue reminder for unpaid invoices.Keep the balance current
Completed payments reduce what remains.
Client collections and payments to your vendors are tracked separately.
Billing belongs with the rest of the job
Questions about construction invoicing
How can clients pay their invoices?
Clients can pay by card or ACH through the client portal when your organization has connected Stripe. An ACH payment can remain in processing before it completes; it is not collected cash simply because it has started.
Can I organize an invoice into milestone payments?
Yes. Set milestone amounts as a percentage of the invoice or a fixed amount, add payment dates, and use a final balance milestone for the remainder. This payment schedule is separate from the percent-complete field on a construction task.
Does Kaliun sync invoices to QuickBooks?
QuickBooks sync is not currently available. Kaliun tracks invoice and payment records within the platform. Keep your existing accounting process for your general ledger, taxes, and payroll.
Can I follow up on overdue invoices?
Use overdue reminder workflows to follow up on invoices that remain unpaid. Review and enable the workflow your team needs. Automatic late-fee assessment is not part of the invoicing workflow described here.
How are partial payments tracked?
Clients can make a partial payment up to the remaining invoice balance. Once the payment completes, Kaliun updates the collected amount and outstanding balance. For example, a completed $5,000 payment against a $60,000 invoice leaves $55,000 outstanding.
What information can I include on a construction invoice?
Include the project scope, categories, line items, quantities, prices, and payment schedule. Keep the invoice tied to the project so your team can review billing in context. See the preceding step in estimates and proposals.
How is tax shown on an invoice?
Apply an invoice tax rate and show the calculated tax in the total. This is an invoice calculation, not a jurisdiction-based tax rules engine. Your team remains responsible for choosing the appropriate rate.
Where can I see current invoicing plans and pricing?
Review current plans and billing terms on the Kaliun pricing page.
What should I compare when choosing contractor invoicing software?
Look beyond generating a PDF. Check how the tool handles deposits, milestone draws, partial payments, outstanding balances, and the client’s payment experience. Review those steps using a job that matches your billing process.
How do milestone payments connect to the job budget?
Invoice line items contribute to the project’s budgeted cost. Milestones organize when clients pay the invoice. Expenses record commitments, and vendor payments record the money paid against those expenses. Client collections and vendor payments remain separate. Explore construction job costing.