Construction job costing software for remodelers
Compare budgeted costs, committed expenses, and actual payments in one project view. Built for residential remodelers and general contractors who need to understand the costs behind each job.
Understand the costs behind each job
Start with budgeted costs
Use invoice line-item costs as the basis for the project budget, separate from the price you charge your client.
Track committed expenses
Bring recorded project expenses together, including costs from awarded bids and client selections.
See actual payments
Review payments allocated to project expenses so you can see what has been paid and what is still owed.
Follow each cost to its source
Keep the connection to invoices, change orders, subcontractor bids, and allowances when reviewing the budget.
Review cost differences
Compare the budget with recorded commitments and find expenses that need a closer look.
Keep profit and cash distinct
Review projected project profit alongside client payments collected and vendor payments made.
How job costing works in Kaliun
Kitchen remodel
Budgeted
$145,000
Committed
$144,100
Paid
$108,000
Know what each cost figure means
On a remodel, the cabinet budget, the supplier expense, and the deposit payment are different figures. Kaliun shows these three cost layers together as the job progresses.
- Budgeted: costs from invoice line items
- Committed: recorded project expenses
- Actual: paid amounts allocated to those expenses
- Review what is left to commit and what is still unpaid
Wilson ADU Build · 4 documents
Change Order #3
Added master bath tile upgrade
Invoice #007
Framing & structural milestone
Proposal v2
Revised scope with ADU addition
Warranty Card
2-year workmanship warranty
Keep cost records connected to the job
A kitchen remodel can involve a cabinet supplier, a stone fabricator, and several trades. Keep the supporting documents and expense records connected to the project.
- Bring awarded subcontractor bids into project expenses
- Use builder costs from client selections for allowance expenses
- Follow costs back to their source documents
- Review the payments recorded against each expense
Residential remodel
Unfinished items reserve at least their budget.
Understand projected profit and cash position
Unpaid work still has a cost. Kaliun’s projected profit accounts for the project’s contract value and cost commitments, while cash position compares client payments collected with vendor payments made.
- Review projected profit alongside the project budget
- Keep expected costs in view while work is unfinished
- See change-order line items with the original invoice
- Treat uncommitted budget as budget still available to commit
Last 30 days · All sources
Connect job costing with the work before the job
Job costing is one part of running a remodeling business. This sample sales dashboard illustrates inquiries, conversion, deal size, and pipeline value. Explore how leads, proposals, and project work fit together in Kaliun.
- Organize new inquiries and sales follow-ups
- Build proposals as opportunities take shape
- Keep project costs visible when work begins
- Review the broader workflow in a product demo
An illustrative kitchen remodel budget
Costs planned in invoice line items
Recorded expenses for this job
Payments allocated to expenses
Budgeted costs minus committed expenses
Connect job costing to the rest of your workflow
Questions to ask before choosing job costing software
What do budgeted, committed, and actual costs mean?
Budgeted costs come from invoice line-item quantities and unit costs. Committed costs are recorded project expenses, including costs created from awarded bids and client selections. Actual costs are payments allocated to those expenses and marked paid. The cost view can also include a budget amount entered for a standalone expense. Client invoice revenue and cash collected are separate figures.
Does Kaliun currently sync with QuickBooks?
QuickBooks synchronization is not currently available. Keep your existing bookkeeping process in place and review any accounting handoff requirements during a job costing demo before deciding whether Kaliun fits your workflow.
How would this work for a kitchen remodel?
In the illustrative example, demolition, cabinetry, countertops, labor, and finishes total $48,000 in budgeted costs. Recorded expenses total $44,700, and $18,100 has been paid against them. That leaves $3,300 of uncommitted budget and $26,600 in unpaid commitments. These are sample amounts, not customer results. See the remodeling example.
What should I bring to a job costing demo?
Bring a typical project scope, a budget breakdown, a supplier or subcontractor commitment, and an example of how you record deposits and final payments. Include a change order if scope changes are common on your jobs. We can walk through how those records fit together and discuss your reporting and setup needs. Request a walkthrough or review plans and pricing.
Are uncommitted budget and unpaid commitments the same thing?
No. Uncommitted budget is budgeted costs minus committed expenses: $48,000 − $44,700 = $3,300 in the example. Unpaid commitments are committed expenses minus actual payments: $44,700 − $18,100 = $26,600. Neither figure is profit or savings. Projected profit also depends on the contract value and the costs still expected to finish the job.
Can I review costs using my cost codes?
The project cost view retains cost codes and cost types, and you can search those details. The current view groups costs by source document, such as invoices, change orders, bids, and allowances. Bring your existing cost code list to a demo so we can review how you would use it with your team.