Construction Accounting Software for Contractors
Invoice Total
$145,000
38 items
Due Date
Apr 15, 2026
Last Payment
—
No payments yet
Collected
$0
0% collected
Cost Types
Category Distribution
Track job costs, send invoices, and protect your margins in real time, then sync to QuickBooks.
Invoice Total
$145,000
38 items
Due Date
Apr 15, 2026
Last Payment
—
No payments yet
Collected
$0
0% collected
Cost Types
Category Distribution
Award-Winning Platform
Accounting tools built for construction
Construction accounting software that tracks job costs, sends invoices, and protects your margins, then syncs to QuickBooks or Xero.
Real-Time Job Costing
Track budgeted, committed, and actual cost on every line item, so you see margin erosion the day it happens instead of after the job closes.
Construction Invoicing
Build invoices with line items and cost codes, then send them through the client portal for fast online review and payment.
Payment Tracking
Record every client payment and allocate it to the right expense, so paid, pending, and overdue are always clear at a glance.
Budget vs. Actual Dashboards
Live dashboards compare budgeted and actual cost per job, so you catch overruns while you can still fix them.
Subcontractor Cost Tracking
Awarded bids create expenses automatically and track committed cost by sub and by cost code, with no manual entry.
QuickBooks and Xero Sync
Push invoices and payments to QuickBooks or Xero so your bookkeeper keeps the general ledger while Kaliun runs the job-level accounting.
Job-level accounting that connects to the work
Two core tools give you complete cost visibility before, during, and after the job.
Davis Outdoor Kitchen · 50% complete
Budgeted
$145,000
Committed
$98,200
Actual
$72,450
Project Financial Hub
One dashboard per job shows budgeted line items, committed expenses, actual payments, and live profit margin, so you always know where the money stands.
- Budgeted, committed, and actual cost per line item
- Live profit margin on every job
- Payments allocated to specific expenses
Nguyen Full Remodel · Real-time budget vs. actuals
Job Costing and Budget Tracking
Invoice line items become your budget. Expenses from bids, manual entry, and selections track committed cost. Payments record what you actually spent, all without re-keying into your books.
- Cost code categorization in CSI format
- Variance tracking on every line item
- Change orders adjust budgets automatically
Why contractors choose Kaliun for job accounting
See the difference real-time construction accounting software makes.
Without Kaliun
- “Profit margins calculated after the job closes, too late to fix overruns”
- “Invoices built in Word with no link to the job budget”
- “Change orders and selections never hit your cost tracking”
- “Chasing clients for payment with no view of what is outstanding”
With Kaliun
- Live profit tracking that updates as expenses and payments post
- Invoices with line items that feed straight into the job budget
- Change orders and selections create budget entries and expenses automatically
- Client portal invoice review with online payments, plus a sync to QuickBooks
Run your job accounting in one place
Job costing, invoicing, and payments that sync to QuickBooks. Flat $279 per month, unlimited users.
No credit card required · Free 14-day trial · Cancel anytime
Construction accounting software questions
What is the three-layer cost model?
Kaliun tracks three layers per line item: Budgeted (from invoices), Committed (from expenses, bids, and selections), and Actual (from payments). This gives you real-time visibility into where every dollar stands.
Can clients pay invoices online?
Yes. Clients review invoices in the branded portal and make payments directly, reducing collection time and eliminating the back-and-forth of manual invoicing.
How do change orders affect budgets?
Approved change orders automatically create new budget line items and adjust totals. No manual spreadsheet updates needed, the budget always reflects the latest scope.
Does Kaliun integrate with accounting software?
Yes. Kaliun integrates with QuickBooks and Xero for general ledger and tax reporting. Job-level financial data syncs automatically so your books are always up to date.
Can Kaliun help me forecast cash flow?
Yes. Based on your scheduled invoices, committed expenses, and payment patterns, Kaliun projects your expected cash flow over the coming weeks and months so you can plan ahead.
How does Kaliun categorize expenses?
Expenses are organized by cost code, vendor, and project. You can create custom categories that match your accounting structure, making reconciliation with QuickBooks or your bookkeeper seamless.
What is the best construction accounting software for small contractors?
The best fit for a $1M to $20M contractor is software that tracks job costs in real time and syncs to your books, not a heavy enterprise ledger. Kaliun gives you job costing, invoicing, and payments for a flat $279 per month with unlimited users, and connects to QuickBooks or Xero so your accountant keeps the general ledger.
Does Kaliun replace QuickBooks?
No. Kaliun handles the job money: budgets, committed costs, invoices, payments, and change orders, then syncs to QuickBooks or Xero, which stay your system of record for the general ledger, taxes, and payroll. You get construction-grade job costing without ripping out the accounting software your bookkeeper already uses.
How much does construction accounting software cost?
Most construction accounting tools are quote-only or charge per user, so cost climbs as your team grows. Kaliun is a flat $279 per month with unlimited users and a 14-day free trial, no credit card required. One predictable price covers your whole office and field team instead of a per-seat bill.