QuickBooks Integration
Kaliun + QuickBooks Integration
Kaliun runs your construction job costing and project management, then syncs the financials to QuickBooks so you never enter the same invoice twice.
Yes, Kaliun works with QuickBooks
Kaliun connects to both QuickBooks Online and QuickBooks Desktop. With QuickBooks Online, invoices, payments, and expenses sync two ways, so the books stay current whether you enter them in Kaliun or in QuickBooks. With QuickBooks Desktop, you export invoices and financial data for tax reporting and legacy workflows. Your accountant keeps the QuickBooks they already know, and you keep job costing in a tool built for construction.
- QuickBooks Online: live two-way sync
- QuickBooks Desktop: export invoices and financial data
- No double entry between Kaliun and your books
- Unlimited users on flat pricing
How the Kaliun + QuickBooks Online sync works
Kaliun keeps the records that cause the most double entry in sync with QuickBooks Online, both ways, and maps your cost codes to your chart of accounts so everything lands in the right place.
Using QuickBooks Desktop? Kaliun exports invoices and financial data for tax reporting and legacy workflows.
Setup is simple
You connect QuickBooks once and map your cost codes. There is no spreadsheet export and no manual re-keying between systems.
- Connect your QuickBooks Online account from settings
- Map your cost codes to your chart of accounts once
- Turn on two-way sync
- Test it with your own data on the 14-day free trial, no credit card
Construction job costing, in sync with QuickBooks
QuickBooks is general accounting software. It is good at the books, and it was never built to run a construction job. That is the gap Kaliun fills. Kaliun tracks costs the way contractors actually work, across three layers: Budgeted from your invoices, Committed from expenses, bids, and allowances, and Actual from payments allocated to those expenses. You see where a job stands against budget while there is still time to do something about it, then the financials flow to QuickBooks for the accounting side.
- Budgeted: pulled from your invoices
- Committed: from expenses, bids, and allowances
- Actual: from payments allocated to expenses
- Real-time view of each job against budget
- Financials sync to QuickBooks for clean accounting
Kaliun does not replace QuickBooks. It does the construction job costing QuickBooks cannot, then keeps your books in sync. See how it fits your accounting in our construction accounting software overview.
Who it's for
- General contractors who want job costing QuickBooks can't do
- Remodelers tired of re-keying invoices into the books
- Home builders tracking budget vs actual across long projects
- Office managers and bookkeepers who live in QuickBooks all day
Frequently asked questions
Does Kaliun integrate with QuickBooks Online and Desktop?
Yes. Kaliun integrates with QuickBooks Online for two-way sync of invoices, payments, and expenses. For QuickBooks Desktop, Kaliun exports invoices and financial data for tax reporting and legacy workflows.
Is it two-way sync?
With QuickBooks Online, yes. Invoices, payments, and expenses sync in both directions, so a change in either system shows up in the other and you do not enter the same record twice. QuickBooks Desktop is a one-way export of invoices and financial data.
Do I still need QuickBooks?
Yes, and that is the point. Kaliun does not replace QuickBooks. Kaliun runs your construction job costing and project management, then syncs the financials so QuickBooks stays your system of record for accounting and taxes. Your accountant keeps working the way they already do.
Does it map to my chart of accounts?
Yes. Kaliun maps your cost codes to your QuickBooks chart of accounts, so invoices, payments, and expenses sync to the accounts you choose. You set the mapping once during setup.
How do I set it up?
You connect your QuickBooks Online account from settings, map your cost codes to your chart of accounts once, and turn on two-way sync. You can test the whole thing during the 14-day free trial with your own data, no credit card required.
What about Xero?
Xero is also a live integration with two-way sync. If you run Xero instead of QuickBooks, Kaliun works the same way for you.
Run your jobs in Kaliun, keep your books in QuickBooks
Start a free 14-day trial and connect QuickBooks with your own data. No credit card required.
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