Change order management
The scope changed.Keep the whole job in view.
Document the added work, price the change, and keep its financial impact connected to the project. Give your office and your client a clear record to follow.
See how changes stay connectedKitchen renovation
CO-003 · Countertop upgradeWaterfall island.
The details behind the change.
Project financials Draft excluded
- Contract value
- $100,000Original contract
- Budgeted cost
- $70,000Original budget
- Committed cost
- $62,000From recorded expenses
Expenses record the commitment. Schedule dates are updated separately.
Every change needs clear details
Scope, price, project impact, and a next step.
Put the change in writing
Keep the reason for the change, itemized scope, and pricing together under a clear reference number.
See its financial effect
Active change orders contribute to contract value and budgeted costs. Expenses record the commitments.
Keep the client in the loop
Send an email link to the client portal, then follow the change order’s invoice and payment status.
The job evolves. Keep the details together.
From the first request to the project’s financial picture.
Document the difference
A small request can change the scope.
A different countertop edge. An extra cabinet. Work that comes out of the plan. Put additions and credits into clear line items so your team and client can see what changed and what it costs.
- Describe the added or removed work
- Itemize additions and credits
- Keep a reference number and reason with the change
Change order #CO-003
Miller kitchen remodelKitchen island · Granite countertop$4,200
Upgrade to waterfall edge detail
+$2,400Remove under-counter lighting
−$800Follow the project impact
Know where the new numbers belong.
Active change orders update the contract value and contribute their cost-bearing line items to the project budget. Record supplier and subcontractor expenses separately to see what you have committed to the added work.
- Review active changes in the project’s financial totals
- Keep draft and cancelled changes out of those totals
- Compare budgeted costs, expenses, and vendor payments
Kitchen remodel
Budgeted
$145,000
Committed
$144,100
Paid
$108,000
Share & follow through
Keep the conversation close to the record.
Send the change order when it is ready for client review. The portal keeps project documents accessible while your office follows invoice and payment status, with the expected schedule impact recorded alongside the scope.
- Send an email link to the client portal
- Follow the Draft → Sent invoice workflow
- Record expected impact in days; update schedule dates separately
Henderson Kitchen Remodel · 4 documents
Accepted Proposal
Accepted Feb 12
Invoice #1042
$145,000
Change Order #2
Sent Mar 10
Warranty Certificate
Valid until 2028
Connect changed scope to the next step
Questions about construction change orders
How do clients review change orders?
Send an email with a link to the client portal so the client can review the change order. The current change-order workflow uses invoice statuses and payment tracking. A separate change-order e-signature approval flow is not available.
When does a change order affect project totals?
Active change-order invoices contribute to the project’s contract value and their cost-bearing line items contribute to budgeted cost. Draft and cancelled change orders are excluded from those totals.
How do change orders stay connected to a project?
A change order is an invoice record linked to the project. Keep its scope, reference number, pricing, and invoice status with the job so your office can review changes in context.
What is the change-order workflow in Kaliun?
Prepare the itemized change as a draft. When it is ready, send it to the client and follow its invoice and payment status. Kaliun currently uses the invoice lifecycle for change orders, rather than a separate internal or client approval workflow.
Does a change order create a committed cost?
No. Active change orders affect contract value and budgeted invoice costs. Record an expense for the supplier or subcontractor to create the commitment, then record vendor payments against that expense. Learn how the layers work in job costing.
When is the change order emailed to the client?
Your team chooses when to send it. Sending changes its status to Sent and emails the client a portal link. Creating a draft is a separate step and does not send that client email.
What information stays with the change order?
Keep the itemized scope, reason for the change, reference number, price, expected schedule impact, and recorded activity together. This provides useful project context without treating an invoice status as an e-signature.
What is construction change order management?
Change order management is the process of documenting and tracking changes to the original project scope. Record what is changing, the price, its expected schedule impact, and the status of the change so the office and client can follow the same details.
Where can I review plans and pricing?
Check current plans and billing details on the Kaliun pricing page.
Does a change order automatically move the schedule?
You can record the expected schedule impact in days. Update the project schedule separately to reflect the revised plan and the availability of your crew and trades. Explore construction scheduling.