Change Order Management Software Built for Contractors
Capture scope changes, price the cost and schedule impact, get client approval, and auto update the job budget. One flat price, unlimited users, no per seat fees.
Change Order Management Software That Protects Your Margin
Client Approval Online
Clients review the scope and cost, then e sign the change order from any device.
Auto Update Job Budget
Approved change orders post to committed cost so your budget stays accurate.
Full Approval Trail
Every scope change is logged with who approved it, when, and for how much.
How Change Order Management Works in Kaliun
Miller Kitchen Remodel · Submitted Mar 12, 2026
Capture Scope Changes in Minutes
Add the new scope, photos, and line item pricing, then send the change order to your client for online approval through their portal.
- Reusable templates for common scope changes
- Cost and schedule impact shown clearly to clients
- Photo documentation to justify the added scope
- Automatic numbering and version control
Davis Outdoor Kitchen · 50% complete
Budgeted
$145,000
Committed
$98,200
Actual
$72,450
Approved Changes Flow Into the Job Budget
The moment a client approves, the change order posts to committed cost and the project budget updates. No manual recalculations, no missed charges.
- Approved change orders add to committed cost instantly
- Running total of every change order per project
- Schedule impact is visible right away
- Cost codes assigned for accurate job costing
Henderson Kitchen Remodel · 4 documents
Signed Proposal
Signed Feb 12
Invoice #1042
$145,000
Change Order #2
Approved Mar 10
Warranty Certificate
Valid until 2028
Document Every Change to Defend Your Margin
Each change order carries a full digital record of who requested it, who approved it, when it happened, and the exact dollar amount.
- E signatures with timestamps and IP tracking
- Full version history and approval log
- Client and internal notes on every change order
- Export ready for disputes, legal, or accounting
Frequently Asked Questions
Do clients approve change orders online?
Does the budget update automatically?
Can I track all change orders across projects?
What does the approval workflow look like?
You create the change order, add scope and pricing, and send it to the client. They review and approve it digitally through the portal or email with a legally binding e-signature.
How does a change order affect my project budget?
The moment a change order is approved, Kaliun automatically adjusts the project budget, updates affected cost codes, and recalculates profit margins so your numbers are always current.
Are clients notified when a change order is created?
Yes. Clients receive an email notification with a link to review the change order details and approve or request revisions directly from their portal.
Is there a full audit trail for change orders?
Every change order includes a complete history of who created it, when it was sent, viewed, and approved, along with timestamps, IP addresses, and e-signature records for full legal protection.
What is change order management?
Change order management is the process of documenting, pricing, approving, and tracking changes to a project original scope. Good change order software captures the request, calculates the cost and schedule impact, gets client sign-off, and updates the job budget automatically, so changes do not quietly erase your margin.
How much does change order management software cost?
Standalone change order tools and enterprise suites often charge per user or by quote. Kaliun includes change order management inside its all-in-one platform for a flat $279 per month with unlimited users and no per-seat fees. You get change orders plus estimating, job costing, and scheduling in one place, with a 14-day free trial.
How does Kaliun track change orders against the budget?
When you create a change order in Kaliun, the approved amount flows straight into the job budget as committed cost, so your budgeted, committed, and actual numbers stay current. Clients approve change orders through the portal, which gives you a clear paper trail and protects your margin on every job.
Manage scope changes without the headache
Capture, price, and approve change orders that auto update your budget. Flat 279 dollars a month, unlimited users, 14 day free trial, no credit card.
No credit card required · Free 14-day trial · Cancel anytime